Smart invoicing and data collection create
better predictability

Take control of your hours, projects and resource planning through visual registration. We integrate with ERP, accounting and payroll systems, saving you time checking hours on projects - and giving you a fully calculated salary per employee.
  • Set up visual registration against your ERP system
  • Get all data applied to projects
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Organization & Workforce Structure

Manage Workforce Structure, Roles & Access Control

Organization & Workforce Structure in Visual Registration helps organizations maintain a clear workforce structure while managing users, roles, and permissions in one system.

By structuring departments, hierarchies, and contracts, the feature ensures correct access rights, consistent employee data, and reliable operational reporting.

Built as part of Visual Registration’s workforce platform, it connects organizational setup, workforce data, and system permissions in a single foundation layer.

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See How it Works

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How Organization & Workforce Structure Works

Organization & Workforce Structure provides the tools needed to define how your organization is structured and how users interact with the system.
Depending on configuration, the system can support:

Users and user groups

Departments and organizational hierarchies

Roles and permission levels

Contracts and employee profiles

Structured workforce data linked to operations

The result is clearer responsibility structures, more reliable data consistency, and better control over access across the platform.

Structured Workforce Data & Access Control

Organization & Workforce Structure helps ensure the right people have the right access while keeping workforce data organized and consistent.
Key benefits include:

Consistent workforce data across the platform

Clear access control and responsibility structures

Simpler onboarding and user management

Improved reliability of operational reporting

Workforce structure becomes easier to maintain as organizations grow.

Flexible Organizational Structure Scenarios

Organization & Workforce Structure supports multiple organizational models within the same framework.

Department-Based Structures

Organize users by teams, divisions, or locations

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Role-Based Access Control

Assign permissions based on responsibilities

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Contract & Employee Management

Maintain employment details within the system

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Multi-Level Hierarchies

Reflect complex organizational structures for reporting and control

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No credit card required · Keep the free plan after 30 days

Organizations can start with a simple structure and expand it as workforce complexity increases.

Connected Workforce Data Across the Platform

Organization & Workforce Structure integrates with Visual Registration’s planning, time tracking, and reporting features.
This makes it possible to:
  • Use department structures in scheduling and reporting
  • Apply role permissions across system functions
  • Link contracts and profiles to time registrations and payroll data
  • Maintain consistent workforce data across modules
The organizational structure becomes the foundation for reliable workforce management and reporting.
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Designed to Scale

Organization & Workforce Structure is built as a scalable workforce foundation.
Organizations can:

Start with basic users and departments

Introduce role-based permissions and contracts

Expand hierarchies across locations or business units

Strengthen data consistency as the organization grows

The feature evolves alongside workforce size and operational complexity.

Frequently Asked Questions

Get your questions answered

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Can we control user permissions in the system?
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Can we manage employee profiles and contracts here?
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Does this support multi-level departments or locations?

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